Friday, May 28, 2021

You can do Anything



All too often we look at someone’s appearance and don’t see what God sees.  

Heck, I do this with myself every single day.  

When I look in the mirror I might see someone too young to lead a team. Or an aging person who has passed their best opportunities because I was too scared to listen to God.  

Sometimes I see a guy who looks too tired and worn out to keep moving.

But that’s not what God sees.  

He looks past the outward appearance to see what’s really on the inside.

Someone who never gives up.  When they are told “No” it really means that I try even harder to make it happen.  A person who has the knowledge to do anything I want. 

He sees the person he designed. The person he shaped me into. 

God did the same thing when he chose David to be king.  

If we go back and read a few verses in 1 Samuel Chapter 16 you would find that Samuel really thought that Jesse’s oldest son was going to be chosen to be king.  

Probably for a few reasons.

He was strong, had distinguished features, and he looked the part.

What Samuel couldn’t see was his personality.

Much the same way we can’t see someone else’s personality until after we have spent several days with them.  

After God said, “Not this one” I’ll bet Samuel was a little disappointed.  

He went through all of Jesse’s children and God said, “Not this one.” to all of them.

Then Samuel asked, “do you have any other children?” 

Jesse told him,  “One more he’s out in the field with the flocks.”

They sent for David and the bible describes him as, “Ruddy!”

Ok, Then it goes on to also describe him as “God Like” too.

But you see God never judges a book by its cover.  Why do we judge ourselves as well as others by our appearance?

Have you ever seen someone in a suit and thought wow that guy/gal must be important? 

Or seen a person walking down the street in jeans with holes in them, and an old T-shirt and thought glad I’m not like him.

In a book, I recently read the author talked about when he met one of the people who invested greatly in Pixar animation, and how he noticed that he had holes in his pants down by his calf.  There were 2 small holes on each side of his pants, on each leg.  

He said, “This guy has so much money that he just bought part of Pixar, and he walks around with holes in his pants.  If it were me I would just go out and buy new pants.”

As he got to know Steve Jobs better he realized that while Steve cared about his outward appearance, those minor holes didn’t change who he was.  

You see those holes were there because Steve pulled up his socks several times a day and that was where he would grab his socks through his pants and pull them up.  

Our outward appearance doesn’t affect what God has in store for us.  It doesn’t change what he wants us to do. 

Have you ever judged yourself by your outward appearance?

I can’t tell you how often I used to look in the mirror and say, “I can’t do this”  or, “I’m not good enough.”

If I could be completely honest with you for a minute.  That’s what stopped me from starting my own business for many years.  I didn’t feel that I was “good enough” to have a business.  

Do you listen to God and know that we can do anything? Or do you listen to your inner critic and not get off the couch because “you’re not good enough?” 

Today is your day to take action!

Get up, look in the mirror and see the REAL person God shaped you into.  

The Vibrant, outgoing, gorgeous person he designed has been right there the whole time.

Just like David was there the whole time.

So today I want you to do something that you have never done before.

I don’t care what it is, just do something that you have never done before.  

For me, it’s going to be to write a letter to myself explaining all of my qualities and why I can do this.  

I know it might sound silly, but hey it works. Try it!

But the Lord said to Samuel, “Do not consider his appearance or his height, for I have rejected him. The Lord does not look at the things people look at. People look at the outward appearance, but the Lord looks at the heart.”

1 Samuel 16:7


Friday, May 21, 2021

Drug & Alcohol Supervisor Training Guidance

U.S. Department of Transportation (DOT) Drug & Alcohol Supervisor Training Guidance 

Have you ever received a notice stating the following? 

“Your Company is out of compliance.” 

“Don’t fail your DOT audit!” 

You are subject to a civil penalty up to $ 10,000 for being out of compliance.” 

More than likely the letter you received was sent from a private company that is aggressively marketing supervisor training to motor carriers. Neither FMCSA nor any other agency within the U.S. DOT is affiliated with or endorses the services offered by these companies. FMCSA is monitoring the marketing of training services by private entities and is taking steps to ensure that these companies are not representing themselves as affiliated with or endorsed by FMCSA.   

What You Need to Know: 

  • 49 CFR 382.603 is the applicable regulation requiring supervisors of commercial motor vehicle drivers who operate vehicles that require a commercial driver license to take 60 minutes of training on the symptoms of alcohol abuse and another 60 minutes of training on the symptoms of controlled substances use (120 minutes in total).  The purpose of this training is to teach supervisors to identify circumstances and indicators that may create reasonable suspicion that a driver is using or under the influence of alcohol or drugs, supporting referral of an employee for testing.
  • If you operate vehicles that require a CDL on the public roads and you have more than one employee in the company, you are required to get DOT Supervisor Training. To verify if you are subject to the drug and alcohol regulations, please visit http://www.dot.gov/odapc/am-i-covered
  • Owner-operators are not subject to DOT supervisor training. However, you are still required to register with a consortium for DOT drug and alcohol testing.
  • Employers need to ensure that the required content is made available to all persons designated to supervise drivers. Information can be found at http://www.fmcsa.dot.gov/regulations/drug-alcohol-testing/what-are-my-employee-and-supervisor-training-responsibilities
  • There is no requirement you go through the company that sent you a solicitation. Below are a few suggestions on how you can get all of your employees designated to supervise CDL drivers trained.
  • The Federal Transit Administration provides a reasonable suspicion training video at http://transit-safety.volpe.dot.gov/DrugAndAlcohol/Tools/ReasonableSuspicion.aspx
  • For more information on drug and alcohol regulations http://www.fmcsa.dot.gov/regulations/drug-alcohol-testing/overview-drug-and-alcohol-rules
  • There is no requirement you go through the company that sent you a solicitation. 


Friday, May 14, 2021

DOT Hazmat Awareness Training

Every day facilities across America send out thousands of shipments. 

We depend on safe and efficient transportation by air, land, and sea to get these goods to their destinations. Many of these materials require special attention.  

Some are fragile... others are bulky... some are hard to handle. Other shipments, however, need attention for a more important reason. 

These are the ones that pose health and safety risks.  

We're talking about...hazardous materials. In the United States alone there are over 800,000 shipments of hazardous materials each day.  

It is extremely important to handle hazardous materials safely.  Not handling them properly can lead to serious incidents, such as chemical spills and fires, and even injury or death. 

Many materials that are classified as hazardous are essential products to the industry but can be potentially deadly weapons in the hands of a terrorist.  

When packaged individually they may not be dangerous but when in the wrong hands and combined with other materials they could create a powerful explosion.

The Hazardous Materials Regulations affect all "Hazmat Employees." 

Because the safe transportation of hazardous materials is so important, a "Hazmat Employee" is defined very broadly. It includes anyone who directly affects a material’s transport, such as: 

  • Employees who load, unload or handle hazardous materials. 

  • Workers who prepare hazardous materials for transport, or who are responsible for ensuring that safe handling procedures are followed. 

  • Workers who manufacture, recondition or test containers and another packaging that is used in the transportation of hazardous materials are also covered. 

  • Vehicle operators, such as truck drivers and train engineers, who transport hazardous materials, are classified as "HAZMAT Employees" as well.

Employers take many different precautions to ensure that all “Hazmat Employees” are properly prepared for the position.  

They do this for many different reasons, one of the biggest is because the most likely terrorist threat will be from an internal source.  

The first step that the employer takes is to perform a careful background check and verification process.  Not all terrorists fit a preconceived picture of a criminal so this is a vital part of the process.   

Transporting Hazardous Materials can be dangerous because during transport is when the materials are the most vulnerable.  Some good ways to keep the transportation of hazardous materials safer is to:

  • Avoid discussions with strangers while transporting such materials

  • Always lock all of the doors of your vehicle while transporting the material

  • If you are questioned about what you are hauling avoid answering the question until you know for sure that the person asking has a true need to know.

  • Always ensure that you have the correct placard on the package or transportation container

  • Make sure that you have the proper shipping papers prior to transporting the material. Those shipping papers should include

    • Material Identification Number

    • Proper Shipping Name

    • The material’s hazardous class or division number

    • It’s packaging group

All of this information must be shown in sequence, with no additional information interspersed. And all paperwork must be accessible from the driver’s seat.

If you ever have any questions about how to transport any type of hazardous material please refer to the Emergency Response Guide (ERG) Book.


Friday, May 7, 2021

You want to cross state lines with your CDL truck?


So you want to cross state lines with your CDL truck, there are a few things that you need to know before you do it.

The first thing is to make sure your DOT number is set up as INTERstate and not INTRAstate.

If it is set up for INTRAstate then all you have to do is use your DOT number, DOT Pin number, and FEIN you can update your MCS150 online here (https://li-public.fmcsa.dot.gov/LIVIEW/PKG_REGISTRATION.prc_option)

The next thing to check for is if you have filed your UCR (Unified Carrier Registration.  You can check that at www.ucr.gov.  

UCR is good for this year. It always expires 12/31 no matter when you buy it.  And it always costs the same.

Now that you are set up for INTERstate commerce and have your UCR filed for this year. The next step is to decide if you need to get IRP (International Registry Plan) plates for your truck and IFTA (International Fuel Tax Agreement)

Some key questions to consider are

  1. Is your GCWR (gross Combined Weight Rating over 26k lbs

    1. Only CDL vehicles (GCWR over 26k lbs) are required to have IFTA and IRP plates to cross state lines.

  2. How often will you cross state lines or operate out of the state where your truck is registered?

    1. If it's more than about one or two trips a month, then it's most likely worth it to get those plates and IFTA for your rig.

If you don’t feel that it’s in your best interest to get IRP and IFTA don’t stress you can still get trip and fuel permits for your truck so you can cross state lines.  

If you are crossing into Kentucky, New Mexico, or New York you also need to get weight distance permits for those states on top of IRP and IFTA.

Getting these permits is super simple and will only cost anywhere from $5 to $500+ per trip.  It all depends on how many miles you are traveling in that state. 

We always recommend that if you haven’t pulled a permit before to reach out to a professional to make sure you get the right permits.

We can help you get those and we won't charge you an arm and a leg to get them.  

Don’t forget that you also need to have all the safety equipment for your truck.  

  1. 3 safety triangles

  2. Spare fuses

  3. Minimum 5lb fire extinguisher BC rated.

  4. DOT Annual Inspection

I hope that this helps!

Friday, April 30, 2021

Load Securement

 


Do you have a rub rail on your vehicle?

Are all of your securing devices on the inside of your rub rail?

If you don’t have a rub rail are there any other securing points on your vehicle that you could use?


Are the ends of your straps or chains hooked in a fashion so they cannot break free if your strap or chain becomes loose during transport?

Is the hook of your chain pointed towards the ground?

When using chains, how tight is your connection by the truck/trailer?

If your load shifts during transport will it affect the tension of your securing devices?


Are you attaching the securing device to the proper place on the equipment?

Is it going to damage what you are hauling when you tighten your straps/ chains?

Can you see the tie-down icon next to where you are securing the piece of equipment? Does the securement point look to be in good physical condition?

Are you securing the machine in 4 different directions?


Do you have all of the attachments lowered and touching the deck?

Are those attachments secured to the deck?


Do you have the proper number/strength of securement devices?

1.5 times the weight of the cargo in securement strength? Minimum of 2 straps for any load?

At least 2 straps within the first 10’ and one strap every 10’ thereafter?


Are there any “rub” points or spots where the securing device might become damaged due to vibration during transport?

Can you move the securing device to eliminate those spots?

If not, are you using the proper guards to protect your securing device from damage?


Friday, April 23, 2021

Roadside inspections, The Facts.

 Roadside inspections, The Facts.



When drivers look in their rearview mirror and spot a state patrol vehicle, they probably imagine potential scenarios that could take place. 

The road ahead diverges in two ways: the patrol officer could simply drive by or in the scenario most drivers dread, the red and blue lights turn on and the officer pulls them over for a violation and/or a roadside inspection.

Sometime in June, the annual Commercial Vehicle Safety Alliance’s (CVSA) Roadcheck will take place nationwide. 

Commercial drivers on the road can expect to get checked on 37 points including documentation, brake systems, suspensions, etc. 

Nearly 17 trucks or buses are inspected each minute in North America during this time each year and over its 30-year history.

More than 1.5 million roadside inspections have taken place during these campaigns. 

While it’s always important to make sure vehicles are safe and ready to be on the road. 

This week, drivers should always be prepared for on-the-spot safety checks especially since they can happen nearly anywhere, anytime along their routes.  

Over the span of my career, I’ve overseen thousands of inspections.

While some drivers may consider the process an annoyance, it’s meant to protect both them and others on the road. 

It’s a preventative measure that could save not only costs but also (and most importantly) lives.

The good news is roadside inspections don’t have to be a pain and drivers can get through them fairly quickly. 

As long as they keep a few things in mind before they get behind the wheel of their vehicle, a proper inspection can save drivers and fleet managers a lot of grief in the long run.

Here are a few things I’ve learned over the years that can help make the CVSA Roadcheck program and your next inspection far less of a burden.

Appearances Matter

While the old adage states that you should never judge a book by its cover, the truth is a visual scan can tell a trooper quite a bit about the state of a vehicle. 

Most inspections are at the discretion and if the outside of a truck and the cab is clear and everything seems to be in good working order, then the natural assumption is that a driver is responsible enough to look after his vehicle. 

Drivers should make sure their lights are working, their tires aren’t damaged, and their cargo is secured. 

Of course, a driver doesn’t have to break out the Windex or keep everything spotless but knowing where their documents go a long way in getting through an inspection quickly.

Be Aware of Common Pitfalls

Remember the number five. 

There are five common levels of inspection and five common violations that can take a vehicle off the road. 

Knowing what each list entails can save a driver and fleet manager money and time dealing with repairs and lost miles.

The five levels of inspection are:

  1. Level One is the most common and comprehensive inspection. This includes a thorough vehicle and paperwork review. Only a Level One inspection will give you an inspection sticker.

  2. Level Two inspections are similar to Level One but do not require the inspector to get under the vehicle.

  3. Level Three is an in-depth inspection of paperwork.

  4. Level Four is the inspection of a particular feature, like brakes.

  5. Level Five is an inspection that takes place at the carrier.

The five most common violation areas are:

  1. Brakes out of adjustment

  2. Other brake problems

  3. Lights

  4. Tires and Wheels

  5. Cargo / Load Securement

Drivers should go through each level of inspection and make sure all items and features within each level are ready for a close examination. 

Knowing what the most common violations are can help drivers focus on crucial features and help them stay on the road.  

One way to make inspections easier, in general, is to use a solution that electronically collects and verifies inspection, compliance, and maintenance data.

Note:  CMVs transporting radioactive materials have an additional level of inspection. Learn more at CVSA.

Remember Your Paperwork

Going digital can help save time and paperwork but, in the short run, some paperwork will still be a part of life for drivers even while on the road. 

Drivers should keep a checklist of paperwork they’ll need while on the road and stay on top of expiration dates by scheduling necessary renewals in advance. Required documentation includes:

  • Logbook (For those who are still dragging their feet in getting an ELD-ready device)

  • Commercial Driver’s License

  • Medical Certificate (including waivers)

  • Proof of periodic inspection documentation

  • All load-related paperwork including Bill of Lading, Emergency Response Information (For Hazmat shipments)

The last rule is simple: Be Professional

Just like you, troopers and inspectors are just doing their job when they conduct a roadside inspection. 

Their main goal is to make sure everyone on the road stays safe. 

Acting in a defensive or combative manner can prolong the inspection and lead to schedule interruptions and fines. 

Of course, if you are involved in a conflict with your inspector, try your best to stay calm and contact your supervisor to avoid escalating an issue.

These may all seem like common sense but keep in mind that last year there was $217 million in lost revenue due to violations found during roadside inspections. 

Also, with an increase of fines recently, it’s imperative to stay on top of all the elements that can lead to violations, unnecessary downtime, and small issues that can lead to potentially massive repairs. 

Get out there and stay safe!


Friday, April 16, 2021

CDL vs CMV vs NON DOT drivers

 "The nine most terrifying words in the English language are, 'I'm from the government and I'm here to help.'" 

President Ronald Regan


Let's start with the difference between CDL, CMV, non DOT drivers.  

Most people think that they are pretty much the same thing.  

The key difference is that a CMV driver is anyone who operates a vehicle in commerce and that vehicle has a GVWR of more than 10K lbs.  

A CDL driver is anyone who operates a vehicle with a GVWR over 26k lbs or they transport a placardable amount of hazardous materials, or they operate a vehicle that was designed to transport 16 or passengers including the driver.

For all NON-DOT drivers, it is best practice to have their current driver’s license on file as well as running an MVR (Motor Vehicle Report, or driving record) annually.

NON-CDL CMV Drivers need to have:

  1. Driver File

  2. Driver License

  3. DOT Medical Card

  4. Certificate of Violations

  5. Road Test

  6. Previous employment verifications

All CDL Drivers need to have:

  1. Driver File

  2. Driver License

  3. DOT Medical Card

  4. Certificate of Violations

  5. Previous employment verifications

  6. Clearinghouse Query

  7. FMCSA DOT Drug test

Just in case that wasn’t enough information here is some more.

Here is a list of things that you need to have for all CMV Drivers File (DQ File)

HERE’S WHAT YOU NEED IN EVERY DRIVER FILE

Driver application 391.21

  • See the notes below

 

Annual Driver Review 391.25(a)

  • Must be completed within the first year (not needed if your company utilizes Constant MVR monitoring)

  • Completed annually

  • Keep the original

  • Last 3 years

 

Certificate of Violations

  • Must be completed within the first year

  • Completed annually

  • Keep the original

  • Last 3 years

 

Driver License

  • Keep original

  • Last 3 years 

 

Medical Card

 

Motor Vehicle Report

  • Must be pulled within 30 days of employment

  • Pulled Annually

  • Also must be pulled within 15 days of the medical card being renewed

  • Keep original

  • Last 3 years

 

Previous Employment verification (past 3 years)

  • The best practice is to pull for every employer for the last 3 years even if they marked non DOT position

 

Road Test

  •  CDL can be used as a road test except when

  • Required when an employee will be operating tankers

  • Required when an employee will be operating doubles or triples

**All NON-CDL drivers must have a road test**

 

Entry-Level Driver Training

  • Required for all drivers that come to your company with no experience

  • The best practice is to cover with all employees 

 

Drug and Alcohol clearinghouse results effective 1/6/2020

  • Must be pulled prior to allowing the driver to operate CDL vehicle

  • Pulled annually

  • Keep original

  • Keep last 3 years

 

The driver application needs to contain

  • Name and address of employer

  • The date the application was completed

  • Applicant name

  • Applicant address for the past 3 years

  • Applicant Date of Birth

  • Applicant social security number

  • Applicant driver license number

  • Applicant driver license state

  • Applicant driver license expiration

  • Applicant previous experience

  • Applicant accidents for the past 3 years

  • Applicant traffic citations for the past 3 years

  • Applicant driver license requirements page

  • Most applications contain a fair credit reporting act

  • Previous employment (10 years CDL applicants) (3 years non-CDL applicants)

 

Each previous employer must include

  • Dates of employment (Month and Year)

  • Company name

  • Address (City and State)

  • Reason for leaving

  • Was this a DOT sensitive position

  • Was the employee subject to FMCSRs?

I know that is a TON of information. 

If you have any questions, please don’t hesitate to reach out to me personally.