Friday, April 30, 2021

Load Securement

 


Do you have a rub rail on your vehicle?

Are all of your securing devices on the inside of your rub rail?

If you don’t have a rub rail are there any other securing points on your vehicle that you could use?


Are the ends of your straps or chains hooked in a fashion so they cannot break free if your strap or chain becomes loose during transport?

Is the hook of your chain pointed towards the ground?

When using chains, how tight is your connection by the truck/trailer?

If your load shifts during transport will it affect the tension of your securing devices?


Are you attaching the securing device to the proper place on the equipment?

Is it going to damage what you are hauling when you tighten your straps/ chains?

Can you see the tie-down icon next to where you are securing the piece of equipment? Does the securement point look to be in good physical condition?

Are you securing the machine in 4 different directions?


Do you have all of the attachments lowered and touching the deck?

Are those attachments secured to the deck?


Do you have the proper number/strength of securement devices?

1.5 times the weight of the cargo in securement strength? Minimum of 2 straps for any load?

At least 2 straps within the first 10’ and one strap every 10’ thereafter?


Are there any “rub” points or spots where the securing device might become damaged due to vibration during transport?

Can you move the securing device to eliminate those spots?

If not, are you using the proper guards to protect your securing device from damage?


Friday, April 23, 2021

Roadside inspections, The Facts.

 Roadside inspections, The Facts.



When drivers look in their rearview mirror and spot a state patrol vehicle, they probably imagine potential scenarios that could take place. 

The road ahead diverges in two ways: the patrol officer could simply drive by or in the scenario most drivers dread, the red and blue lights turn on and the officer pulls them over for a violation and/or a roadside inspection.

Sometime in June, the annual Commercial Vehicle Safety Alliance’s (CVSA) Roadcheck will take place nationwide. 

Commercial drivers on the road can expect to get checked on 37 points including documentation, brake systems, suspensions, etc. 

Nearly 17 trucks or buses are inspected each minute in North America during this time each year and over its 30-year history.

More than 1.5 million roadside inspections have taken place during these campaigns. 

While it’s always important to make sure vehicles are safe and ready to be on the road. 

This week, drivers should always be prepared for on-the-spot safety checks especially since they can happen nearly anywhere, anytime along their routes.  

Over the span of my career, I’ve overseen thousands of inspections.

While some drivers may consider the process an annoyance, it’s meant to protect both them and others on the road. 

It’s a preventative measure that could save not only costs but also (and most importantly) lives.

The good news is roadside inspections don’t have to be a pain and drivers can get through them fairly quickly. 

As long as they keep a few things in mind before they get behind the wheel of their vehicle, a proper inspection can save drivers and fleet managers a lot of grief in the long run.

Here are a few things I’ve learned over the years that can help make the CVSA Roadcheck program and your next inspection far less of a burden.

Appearances Matter

While the old adage states that you should never judge a book by its cover, the truth is a visual scan can tell a trooper quite a bit about the state of a vehicle. 

Most inspections are at the discretion and if the outside of a truck and the cab is clear and everything seems to be in good working order, then the natural assumption is that a driver is responsible enough to look after his vehicle. 

Drivers should make sure their lights are working, their tires aren’t damaged, and their cargo is secured. 

Of course, a driver doesn’t have to break out the Windex or keep everything spotless but knowing where their documents go a long way in getting through an inspection quickly.

Be Aware of Common Pitfalls

Remember the number five. 

There are five common levels of inspection and five common violations that can take a vehicle off the road. 

Knowing what each list entails can save a driver and fleet manager money and time dealing with repairs and lost miles.

The five levels of inspection are:

  1. Level One is the most common and comprehensive inspection. This includes a thorough vehicle and paperwork review. Only a Level One inspection will give you an inspection sticker.

  2. Level Two inspections are similar to Level One but do not require the inspector to get under the vehicle.

  3. Level Three is an in-depth inspection of paperwork.

  4. Level Four is the inspection of a particular feature, like brakes.

  5. Level Five is an inspection that takes place at the carrier.

The five most common violation areas are:

  1. Brakes out of adjustment

  2. Other brake problems

  3. Lights

  4. Tires and Wheels

  5. Cargo / Load Securement

Drivers should go through each level of inspection and make sure all items and features within each level are ready for a close examination. 

Knowing what the most common violations are can help drivers focus on crucial features and help them stay on the road.  

One way to make inspections easier, in general, is to use a solution that electronically collects and verifies inspection, compliance, and maintenance data.

Note:  CMVs transporting radioactive materials have an additional level of inspection. Learn more at CVSA.

Remember Your Paperwork

Going digital can help save time and paperwork but, in the short run, some paperwork will still be a part of life for drivers even while on the road. 

Drivers should keep a checklist of paperwork they’ll need while on the road and stay on top of expiration dates by scheduling necessary renewals in advance. Required documentation includes:

  • Logbook (For those who are still dragging their feet in getting an ELD-ready device)

  • Commercial Driver’s License

  • Medical Certificate (including waivers)

  • Proof of periodic inspection documentation

  • All load-related paperwork including Bill of Lading, Emergency Response Information (For Hazmat shipments)

The last rule is simple: Be Professional

Just like you, troopers and inspectors are just doing their job when they conduct a roadside inspection. 

Their main goal is to make sure everyone on the road stays safe. 

Acting in a defensive or combative manner can prolong the inspection and lead to schedule interruptions and fines. 

Of course, if you are involved in a conflict with your inspector, try your best to stay calm and contact your supervisor to avoid escalating an issue.

These may all seem like common sense but keep in mind that last year there was $217 million in lost revenue due to violations found during roadside inspections. 

Also, with an increase of fines recently, it’s imperative to stay on top of all the elements that can lead to violations, unnecessary downtime, and small issues that can lead to potentially massive repairs. 

Get out there and stay safe!


Friday, April 16, 2021

CDL vs CMV vs NON DOT drivers

 "The nine most terrifying words in the English language are, 'I'm from the government and I'm here to help.'" 

President Ronald Regan


Let's start with the difference between CDL, CMV, non DOT drivers.  

Most people think that they are pretty much the same thing.  

The key difference is that a CMV driver is anyone who operates a vehicle in commerce and that vehicle has a GVWR of more than 10K lbs.  

A CDL driver is anyone who operates a vehicle with a GVWR over 26k lbs or they transport a placardable amount of hazardous materials, or they operate a vehicle that was designed to transport 16 or passengers including the driver.

For all NON-DOT drivers, it is best practice to have their current driver’s license on file as well as running an MVR (Motor Vehicle Report, or driving record) annually.

NON-CDL CMV Drivers need to have:

  1. Driver File

  2. Driver License

  3. DOT Medical Card

  4. Certificate of Violations

  5. Road Test

  6. Previous employment verifications

All CDL Drivers need to have:

  1. Driver File

  2. Driver License

  3. DOT Medical Card

  4. Certificate of Violations

  5. Previous employment verifications

  6. Clearinghouse Query

  7. FMCSA DOT Drug test

Just in case that wasn’t enough information here is some more.

Here is a list of things that you need to have for all CMV Drivers File (DQ File)

HERE’S WHAT YOU NEED IN EVERY DRIVER FILE

Driver application 391.21

  • See the notes below

 

Annual Driver Review 391.25(a)

  • Must be completed within the first year (not needed if your company utilizes Constant MVR monitoring)

  • Completed annually

  • Keep the original

  • Last 3 years

 

Certificate of Violations

  • Must be completed within the first year

  • Completed annually

  • Keep the original

  • Last 3 years

 

Driver License

  • Keep original

  • Last 3 years 

 

Medical Card

 

Motor Vehicle Report

  • Must be pulled within 30 days of employment

  • Pulled Annually

  • Also must be pulled within 15 days of the medical card being renewed

  • Keep original

  • Last 3 years

 

Previous Employment verification (past 3 years)

  • The best practice is to pull for every employer for the last 3 years even if they marked non DOT position

 

Road Test

  •  CDL can be used as a road test except when

  • Required when an employee will be operating tankers

  • Required when an employee will be operating doubles or triples

**All NON-CDL drivers must have a road test**

 

Entry-Level Driver Training

  • Required for all drivers that come to your company with no experience

  • The best practice is to cover with all employees 

 

Drug and Alcohol clearinghouse results effective 1/6/2020

  • Must be pulled prior to allowing the driver to operate CDL vehicle

  • Pulled annually

  • Keep original

  • Keep last 3 years

 

The driver application needs to contain

  • Name and address of employer

  • The date the application was completed

  • Applicant name

  • Applicant address for the past 3 years

  • Applicant Date of Birth

  • Applicant social security number

  • Applicant driver license number

  • Applicant driver license state

  • Applicant driver license expiration

  • Applicant previous experience

  • Applicant accidents for the past 3 years

  • Applicant traffic citations for the past 3 years

  • Applicant driver license requirements page

  • Most applications contain a fair credit reporting act

  • Previous employment (10 years CDL applicants) (3 years non-CDL applicants)

 

Each previous employer must include

  • Dates of employment (Month and Year)

  • Company name

  • Address (City and State)

  • Reason for leaving

  • Was this a DOT sensitive position

  • Was the employee subject to FMCSRs?

I know that is a TON of information. 

If you have any questions, please don’t hesitate to reach out to me personally.


Friday, April 9, 2021

Frozen, the ability to let it go



Disney produced a movie a few years ago in their shortest time frame ever.  A mere 18 months.

That in itself is pretty amazing. 

But the real kicker is that they struggled for the first 6 months to get the storyline right. 

They worked out multiple different options, but none of them seemed to jive.  

Usually, at the end of the initial screening for a Disney movie, there are cheers, tears, and people “whooping” their hearts out. 

But after Frozen’s screening, there was nothing.

In the beginning, Elsa was vindictive against her sister, Prince Hauns simply disappeared and Anna searched for him. Olaf was a charter that no one liked, one Disney employee even scribbled in her notes “I F***ing hate Olaf, KILL HIM!” 

So the top people of Disney sat the team down and told them what they liked about their ideas, then told them, “This simply isn’t going to work, we need to change it so people can relate to the story.” 

They finished their meeting by telling everyone, “We know that will be great! Take all the time you need to make it GREAT, but it would be good if you did it soon.” then they got up and walked out of the room.

The team had some hard decisions to make. They needed to start making them, NOW

There are many things that happened shortly after that meeting.  

  1. The director who knew the video wasn’t what he wanted, had to let go of some of the ideas that he really wanted.

  2. The people who were writing had to dig even deeper into their own personal experiences to get the raw emotions so that the film could connect with people on a personal level.

  3. The whole team had to work together and make MASSIVE changes to their storyline.

The whole team worked for weeks trying to create a new theme.  They worked through over 40 different variations of the theme 

But none of them seemed to fit.

Then one day, as 2 teammates were walking through the park talking about their childhood, they wrote the song Let it Go. Well, most of the song.  

The next day they presented the song to the team, and everyone loved it.  After hearing that the director went back and changed the enter first ⅓ of the film.  As the team worked on the other ⅔rds of it.

You might be wondering why are we talking about a kid’s film?

There are some keys here that we can all learn from.  

  1. The first is that when things don’t work the way we feel they should, don’t get upset, mad, or frustrated. Go to your inner circle and ask them for help.  

When the director knew that the film wasn’t going the way he thought it should he could have just kept working. Instead, he asked for help.  

  1. The second thing is that we need to work as a team.  

Do you think that the space shuttle made it to the moon with just one man? Or that America was discovered, colonized, and broke out on her own because of one person?

NO!

It takes a team to accomplish anything that is great.

There are many SOLOpreneurs out there that think, “No one can do this as good as I can. So I’ll just do it on my own.”  

That might work for a little while, but you will never truly succeed if you are trying to do everything on your own.

  1. The third is that sometimes you have to be willing to let go of almost everything you know to move forward.  

When the director of Frozen listened to the song Let it Go, he knew that most of what he had worked on for so many hours was all wrong.  

I mean could you imagine a frozen where Elsa hated Anna because Anna was going to be named Queen and she wasn’t?  Or one where Olaf was mean, had teeth, and was Elsa’s protector, starting a war between sisters?

I can’t.

The truth is that as people, we get invested in things.  We pump our heart into something for so long that we struggle to change how we look at it.

Another great example was when I was asked to be the DOT manager for Crossfire. The owner met with me and said, “Dan we are in trouble, and I know that you can fix it.”  

He didn’t tell me how to fix it, because he had already tried and it wasn’t working.  He knew that they needed a change, a new set of eyes to see issues that they couldn’t.  

Not only that but someone new on the team to find innovative solutions.

  1. Sometimes to find the answer you have to slow down.  As an entrepreneur and a very driven person, I struggle with slowing down.  

To be real honest, I have a hard time stopping to watch a movie with my family.  My brain is in constant motion.  

That isn’t always a bad thing.

Recently I took a few hours for a few days to get back into leathercraft, a skill that I learned as a child from my dad, mom, her dad, and her grandma.  

When I first said I was going to do this project, my mind went crazy!

I told myself, “You don’t have time for this.” “Think of all the time you are going to waste.”

After the first hour of working on it, my hands hurt from tooling, my back hurt from bending over the table, and my eyes were starting to hurt from the light.

Then I went down the second afternoon, I did something that I haven’t done in forever. I turned on some music from back when I was in high school, and went to work.  

2 hours passed and everything was tooled.

I had 3 new ideas of how to improve what we do for our customers and how to get a few new clients.

Because I relaxed and stopped thinking about how much I had to do, I was able to find solutions to answers that I have been working on MONTHS.

By the end of the 4th afternoon, my projects were finished and I had more than 10 solutions to issues that I have been putting hours and hours into trying to find the right solution.

All I had to do was slow down and let my mind relax.  

  1. They scored BIG time when they shook things up!

One thing that I didn’t mention above was, just before Let It Go was written, Disney could see that the Frozen Team was spinning (Not getting anywhere, they were stuck). So they decided to shake up the dynamics of the team slightly.  They moved the Head Writer into the Co-Directors chair.

The team members didn’t change at all. To be honest, the head writer is pretty much the same as the director.  They simply changed her title. 

Sometimes all we need to get our team moving is slightly changing the dynamics.  

Next time you see that your team is stuck try taking the person who is heading it up and making them a “team sponsor”.  

I’m not saying that they pay for everything, simply that they are the person who leads the meetings, the one who is going to take charge of the process.

Then you go and join the team and add your valuable input as a team member instead of as the leader.

There are so many things that we can learn from watching others.

Today I want to encourage you to take Walt Disney’s lead and go out there and make memories that will last a lifetime!